Built by painters, for painting businesses

Run the job.
Know the numbers.

PaintBoss brings leads, quotes, schedules, safety checks, photos, costs, contractors and invoicing into one practical place—so less gets lost between the office and the job site.

Start your businessSee everything it does
One job card from lead to paymentPrivate roles for owners, painters and customers
PaintBoss dashboard showing jobs, scheduling and business activity
The whole workflow

From the first enquiry
to the final invoice.

Stop rebuilding the same job in emails, notebooks, calendars, photo folders and accounting software. PaintBoss carries the useful information forward.

1LeadCapture website enquiries and new opportunities.
2QuoteBuild a detailed quote from notes, voice and photos.
3ScheduleAssign people and tell customers when work is booked.
4Do the workSafety, hours, travel, materials, notes and photos.
5Review costsSee contractor cost, job cost and customer charge.
6InvoicePrepare Xero details and keep payment status visible.
One focused system

Everything a painting job
actually needs.

Each person sees the right information. Owners keep control of rates and margins. Contractors can record their work. Customers can follow progress without seeing private business costs.

Jobs that stay organised

Create charge-up, fixed-price or square-metre work, assign the team, set job-specific rates and keep every instruction, update and cost attached to the job.

  • Job cards, scheduling and customer notifications
  • Before and after photos stored quickly on the server
  • Automatic archive to Google Drive after invoicing
  • Printable branded job cards and photo pages
PaintBoss jobs list

Know what the job is really making

Compare what the work cost to deliver with what the customer will be invoiced. Keep labour, travel, materials, consumables and other job costs understandable.

  • Contractor cost, total job cost and customer invoice value
  • Job-specific labour, travel and material markup controls
  • Contractor-friendly Hnry invoice summaries and matching
  • Xero quote, invoice and paid-status connections
PaintBoss job finance and cost review

Fast field records, safer starts

Before work begins, each assigned person completes a job-specific safety check. While work is underway, they can add the details from their phone.

  • AI-assisted pre-safety checks based on job information
  • Serious unresolved hazards pause for admin approval
  • Hours, actual days, travel, materials and other costs
  • Photo capture, uploads, dictation and job notes
PaintBoss pre-safety and toolbox records

Less office chasing

Bring schedules, customers, diary notes, stock, team records, compliance documents and branded communication into the same business account.

  • Customer records and portal access
  • Paint stock scanning and inventory
  • Team permissions, rates and compliance expiry visibility
  • Email notifications that match your organisation branding
PaintBoss paint inventory
The PaintBoss marketplace

Find a contractor.
Find your next job.

The marketplace connects PaintBoss business owners with available contractors and listed painting work, while keeping every business’s customers, rates and private job information separate.

Find a Contractor

Add the right painter to your business

Business admins can search contractors who have joined the PaintBoss marketplace, compare their service area, experience, capabilities and availability, then select and add the right people to their own contractor list. The business admin controls access, assignment and rates.

Find a Job

Browse listed work and quote for it

Marketplace contractors can see painting jobs that businesses have chosen to list, open the available job information and apply by submitting a quote. The business can compare applications and choose who they want to work with.

1Contractor signs upCreates their marketplace profile, work area and capabilities.
2Job is listedA business chooses which suitable job information goes to the marketplace.
3Painter appliesThe contractor reviews the opportunity and submits a quote.
4Business comparesThe business admin reviews quotes and contractor profiles.
5Contractor is selectedThe chosen painter is added to the business contractor list.
6Work stays organisedThe job continues inside the business with controlled access.
Your first month is free

Built to save more time than it costs.

Try your complete PaintBoss business account free for the first 30 days, then continue on the monthly subscription. The exact price, GST and first billing date are shown before checkout.

First month free then monthly · NZD plus GST
Start my free month
✓ Isolated business account
✓ Owner and team access
✓ Jobs, quotes and scheduling
✓ Photos and job records
✓ Cost and invoicing workflows
✓ Organisation branding
✓ Security and trusted-device MFA
✓ Cancel through secure billing

Spend less time piecing jobs together—and more time running the business.

Get PaintBoss
Talk to PaintBoss

Questions before you start?

Tell us what kind of painting business you run and what is taking too much time. We’ll reply from the PaintBoss team.